Every notice. Every deadline. Every trap.
Your contract decides what happens next on the job. We make sure the team knows the rules before the project starts.
BuildPlaybook converts a construction contract into an operating guide for the project team: payment rules, notice windows, schedule obligations, insurance and indemnity, change-order procedure, closeout, and the deadlines that quietly waive rights if missed. Each finding states what to do, by when, and who on the team is accountable.
Customizable for the specific concerns of your job. For the PMs running the work, it puts the contract within arm's reach. For the executives answering for the job, it confirms the team is operating against the actual agreement. Citations link to the source clause. PDF and Word download.
Notice windows that quietly waive rights if missed.
1. Claim notice within 7 days of the triggering event.
Written notice required within 7 calendar days. Late notice waives the claim, no equitable adjustment, no recovery, regardless of merit.
TriggerDiffering site condition, change directive, owner-caused delay
Action byPM · Superintendent
2. Change-order pricing detail due 21 days after directive.
Contractor must submit a fully-priced change order with backup within 21 days of receiving a CCD. Late submittal deemed acceptance of Contractor's interim pricing.
Action byPM · Estimating
Three outputs, one playbook.
Every playbook delivers the same three things: a role-specific Project Snapshot, a prioritized seven-section action list with deadlines and consequences, and direct links from every citation to the actual contract language.
Project Snapshot
The financial and procedural anchor for the job: contract sum, retainage rate and step-down, completion deadlines, notice periods, liquidated damages, and governing law. Plus an Incorporated Documents audit flagging every referenced document you haven't been given.
Prioritized Action List
Seven sections of findings tiered by urgency: Urgent for hard-waiver and money-losing provisions, Important for compliance items, and Note for calendar context. Each finding tells you what to do, who owns it, by when, and the consequence if it's missed.
Direct Links to Contract Text
Every cited section is clickable. The actual contract language opens in a side panel with surrounding context, so the team can verify each finding without flipping between the playbook and the agreement. Download the full playbook as PDF or Word.
For the field, and the front office.
PMs and superintendents get the rules at their fingertips. Project executives and owners get confirmation that the team is operating against the actual contract, not memory or assumption. Every playbook is tuned to the party you represent.
General Contractors
Your PM team has prime-contract obligations to deliver against and downstream flow-through to administer. The playbook surfaces the notice mechanics, change-order discipline, and operating handles the team needs to run the job from NTP to closeout without leaving money or schedule on the table.
Subcontractors & Suppliers
The contract pushes risk onto you in some places and not in others. The playbook makes those places visible. It tracks pay-app timing, lien indemnity, liability caps, and deemed-approval mechanics so the team knows exactly what they are operating against.
Owners & Developers
The contract obligations you are paying others to deliver against are in the agreement, but they don’t enforce themselves. The playbook surfaces the schedule protections, completion mechanics, change-order discipline, warranty triggers, and closeout language the team needs to administer the deal that was signed.
The seven areas every playbook covers.
The framework was developed with input from senior contract administrators, project executives, GCs, design professionals, and trade subs, people who actually perform and administer these contracts every day.
Cash Flow Protection
Pay-application timing and procedure, retainage rate and step-down, conditional payment language, lien-waiver mechanics, late-payment interest, and the financial off-ramps that protect your cash flow.
Claim Preservation
Claim windows, differing-site-condition notices, daily delay reports, the form notice must take, and every day-count provision that quietly waives a right if missed.
Schedule Survival & LD Exposure
Substantial and final completion, milestone dates, liquidated damages exposure in dollars per day, no-damages-for-delay, weather day standards, float ownership, and rules for time-extension requests.
Submittal Recovery & Schedule Protection
How fast submittals must go out, how long the design professional has to respond, what happens to your schedule if they're late, how many resubmittal cycles are budgeted, and timing rules for long-lead items.
Risk Transfer & Insurance
Required coverages and limits, additional-insured status, waiver of subrogation, pollution coverage gaps, indemnification scope, mutual versus one-way indemnity, and bond requirements.
Change Order Recovery
Change-order procedure, construction change directives, overhead and profit caps on time-and-material, written-change requirements, and the rules that decide whether extra work gets paid for.
Closing Out Without Waiving Claims
Termination for convenience and for cause, suspension rights, warranty period and scope, final-payment waiver, dispute resolution venue, and what NOT to sign at closeout if you want to preserve open claims.
Operational infrastructure, not a document tool.
BuildPlaybook is purpose-built for the way construction projects are actually administered. The framework, the categories, and the operational language reflect how PMs, project executives, contract administrators, and owners run the job, not how lawyers read the contract.
Upload and Deploy.
From contract to playbook in three to five minutes. Three quick decisions, one upload, one delivered playbook.
Tell us who you are
Enter your party name as it appears in the contract, or pick your role on the project if the contract is a template or draft. Every finding is tuned to your perspective on the deal.
Upload the contract
PDF or Word, single document or a stack (operative agreement, exhibits, prime contract, amendments). Add specific concerns you want addressed, or skip and let the framework do the work.
Deploy the playbook
The full role-specific playbook returns with citations, side-panel links to contract text, and PDF and Word downloads. Bring it to the job kick-off, share it with the team.
A construction contract is the operating manual for the project. BuildPlaybook turns it into one the team can actually use.
Questions we hear often.
Answers to the questions construction professionals ask before running their first playbook.
- What does BuildPlaybook do?
- BuildPlaybook reads a signed construction contract and produces a role-specific playbook for the project team. The playbook covers seven operational areas (Payment & Money, Notice Requirements, Time & Schedule, Submittals & Approvals, Insurance & Indemnity, Changes & Extras, Termination & Closeout) and tells the team what to do, by when, who owns it, and what happens if it's missed. Every finding cites the exact contract section and links to the underlying contract language.
- Who is BuildPlaybook for?
- Project managers, superintendents, project executives, and office administrators on the contractor, subcontractor, or owner side. The analysis is tuned to the party you represent. A finding directed at the contractor reads differently than the same finding directed at the owner. BuildPlaybook is built for the people running the job, not the lawyers.
- Does BuildPlaybook give legal advice?
- No. BuildPlaybook produces operational guidance for the project team, not legal advice. It does not opine on whether clauses are enforceable, interpret statutes, or substitute for a licensed attorney. Provisions that involve legal questions are flagged separately in an Items for Legal Review section, with the recommendation to consult a licensed attorney in the governing jurisdiction.
- What contract types can I analyze?
- BuildPlaybook handles AIA contracts (A201 General Conditions, A101, A102, A132, A133, A141, and related family), ConsensusDocs forms (200, 500, 750, etc.), EPC contracts, design-build agreements, CM-at-risk contracts, subcontracts of any form, supply agreements, and custom contracts. Both signed contracts and unsigned templates or drafts are accepted.
- How long does the analysis take?
- Three to five minutes for a typical contract. Longer documents or stacks of related documents (operative agreement plus exhibits plus amendments) may take slightly longer. The result is delivered as an on-screen playbook with PDF and Word downloads available immediately.
- What does the playbook include?
- Every playbook includes a Project Snapshot (contract sum, retainage rate and step-down, completion deadlines, notice periods, liquidated damages, and governing law), an Incorporated Documents audit, a Compliance Risk Summary ranked high/medium/low, seven sections of operational findings, and an Items for Legal Review section flagging provisions for attorney follow-up. Each finding includes the action, the consequence if missed, the team role responsible, and a section citation that links to the actual contract language.
- Is my contract data confidential?
- Documents are transmitted over an encrypted connection to a commercial AI service solely to generate the analysis, then are not retained, indexed, or used to train any model under the API terms in effect with the provider.
- What does BuildPlaybook cost?
- Pricing is per playbook, with no subscription. A single contract analysis includes the full seven-section playbook, Project Snapshot, Compliance Risk Summary, Items for Legal Review, and both PDF and Word document downloads.
- Can BuildPlaybook compare two contracts?
- Yes. The Compare mode takes the executed contract and a baseline or standard form and produces a deviation analysis tuned to your party. Use it when you want to see where the signed agreement departs from your company's standard, or what changed between successive versions.
Your documents are not stored.
BuildPlaybook sends your contract to a third-party AI service solely to generate your analysis. Documents are transmitted over an encrypted connection, used to produce your report in real time, and, under the commercial API terms in effect with the AI provider, are not retained, indexed, or used to train any model. This tool is not a substitute for a secure data room.
One contract. One playbook. Five minutes.
The rules of the road for your next job, in the hands of the people running it, and on the desk of the people answering for it.